Studies and Planning Division
Functional tasks
Preparing the organizational structure of the institute, identifying the required needs, and organizing the scientific, technical, and administrative staffing of the departments, divisions, and units of the institute
Following up the creation of scientific departments, divisions, units and laboratories, and changing their affiliation
Preparing university statistics, employment status reports, and the annual statistics report
Establishing an electronic database for teachers, staff and students and updating the information periodically
Supervision and follow-up of students and trainees from colleges and other educational institutions for the purpose of training them during the summer vacation at our institute
Follow-up and complete the mail received from the ministry / university or any other party related to studies and planning
Follow up students after graduation for the purpose of knowing their activities and the places in which they work and creating statistics for the purpose of studying the output of the institute.
Human Resources Division
Follow-up and answer the mail received from the ministry / university or any other party related to the administrative affairs of the institute
Organizing and saving the personal files of the Institute’s employees
Organizing promotion minutes and issuing administrative orders for promotion and annual bonus according to entitlement
Issuing all administrative orders (leaves – direct and separation, transfer of services, letters of thanks, bonuses, etc.)
Formation of committees related to administrative work
Organizing retirement referral transactions for all employees of the Institute
Unifying the staffing of the institute for each year and preparing a monthly statistic
Participate in administrative processes and other annual committees
Library Division
Functional tasks
Organizing the process of borrowing books and scientific research for researchers and students.
Accounts Division
Functional tasks
Organizing, auditing and preparing salaries
Keep a log of customizations
Checking and signing the entry and exchange documents
Preparing monthly balances and matching the bank statement
Answering all department correspondence
Record keeping (13) Fixed asset control
Posting of all accounting records
Posting of all accounting records
Follow-up liquidation advances
Keeping accounting records for the Journal of Accounting and Financial Studies
Preparation of final accounts
Student Affairs Division
Functional tasks
Organizing the process of accepting postgraduate students, following up their academic progression, and completing their graduation papers in accordance with the instructions in force
Follow up and complete all correspondences and endorsements needed by postgraduate students to the relevant authorities and facilitate their mission
Issuing documents for graduated students
Documentation of all academic documents for accepted students and the validity of issuance of graduate documents
Council Secretariat Unit
Functional tasks
Organizing the affairs of the institute’s council sessions
Implementation and follow-up of the decisions of the University Council
Setting agendas, preparing minutes, and implementing decisions that fall within its powers
The dean's office unit and the secret pen
Functional tasks
Organizing, editing and coordinating books and correspondence.
Coordinating appointments and interviews and securing phone calls
Preparing mail for the dean of the institute
Issuing books and university orders from the institute
legal unit
Functional tasks
Pleading and following up the lawsuits filed by the institute or against it
Participation in investigative committees
Follow up on the implementation of laws and decisions regulating all legal affairs of the Institute
Expressing legal advice and expressing opinion on all inquiries and issues
Citizens Affairs Unit
Job tasks
Receiving requests for complaints and proposals submitted by teachers, employees of the institute or students and including them in the system
Urgent follow-up of letters received from the Ministry or the Council of Ministers without delay
Follow-up of incoming mail from the university related to citizens’ affairs
Transferring applications submitted to the Division to the competent authorities
Completion of monthly statistics for the Citizens Affairs Division
Control and audit unit
Functional tasks
Auditing the Institute’s financial actions in accordance with the laws and regulations in force
Administrative scrutiny of issued orders and participation in all specialized committees
Follow up the financial control reports and coordinate with the relevant authorities to answer the observations of the Financial Supervision Bureau
Quality Assurance and Performance Evaluation Unit
Functional tasks
Spreading the culture of the concept of quality and performance evaluation in the institute and their role in serving the educational process
Follow up on the implementation of quality and accreditation standards prepared by the Ministry of Higher Education and Scientific Research and international accreditation bodies and apply them at the institute
Holding seminars and workshops on quality and reliability
Follow-up and completion of files related to performance evaluation received from the Ministry / University, including
The institute’s performance calendar file
Higher university leadership calendar file
File of performance of faculty members
Employee performance file.
Any future calendar files.
Follow up and complete the incoming mail from the ministry/university or any other party related to quality assurance and university performance
Ibn Sina e-learning unit
Job tasks
Organizing the participation of the institute’s teachers in the training and development courses held at the university and outside it related to e-learning
Follow up and complete the incoming mail from the university / Ibn Sina Center for e-learning at our university or any other entity related to e-learning
Information technology unit
Functional tasks
Follow-up and implementation of the programs needed by the departments, units and divisions of the Institute, in addition to conducting the necessary maintenance of computers
Work to cover the Internet for all divisions and units of the Institute and maintain it
Website unit
Functional tasks
Supervising the website and social networking sites of the institute
Updating the website and adding all the news and activities of the institute
Follow-up and management of the Institute’s website and communicate with all institutions via e-mail
Statistics of graduate students are made and updated on the institute’s website. We are provided with a copy of the administrative order for the student’s graduation with the average by the Student Affairs Division at the institute
Higher Education Fund Unit
Functional tasks
Preparing bills of exchange
Preparing the monthly reconciliation and balances for the account of the Higher Education Fund
Preparing the monthly minutes of the Higher Education Fund Board meeting
Answering all department correspondence
Preparing the final accounts of the accounts
Scientific Affairs Unit
– Functional tasks
Follow up the approval of the curricula according to the controls and instructions
Follow-up granting part-time and study leaves inside the country
Follow up the implementation of pilot projects
Developing a plan for scientific conferences, seminars and workshops at the Institute and following them up with the scientific departments
Follow up and complete the incoming mail from the ministry/university or any other entity related to scientific affairs
Continuing Education Unit
Job tasks
Preparing and managing the annual plan for training courses held by the Institute (one-month courses)
Organizing the participation of the Institute’s employees in the training and development courses held at the university and abroad
Follow-up and complete the incoming mail from the university / development and continuing education center at our university or any other entity related to continuing education
Scientific journal and support unit
Job tasks
Receiving and auditing research papers for the purpose of sending them to the scientific calendar according to the specialization
Coordinating with the Accounts Division for the purpose of paying publishing fees
Composing research and preparing it for paper and electronic publication
Publishing the issues of the magazine, in paper and electronic form, at a rate of four issues per year
Coordinating with the university to update the publishing conditions and scientific journal policy
Media and Public Relations Unit
Functional tasks
Covering the Institute’s activities in the media and organizing various meetings
Provide the site unit with the Institute’s activities with pictures of the activity
Missions and Cultural Relations Unit
Functional tasks
Completion of delegation, secondment, academic sabbaticals, study leaves outside Iraq, fellowships, missions, conferences and seminars outside Iraq
Hosting Arab and foreign professors to support the state of scientific advancement
Follow-up of the members of our institute who are on scholarship outside Iraq
follow-up unitfollow-up unit
Functional tasks
Organizing and following up the guards and guards for the protection of the Institute’s facilities
Follow up on the issuance of car tickets and entry permits to the university campus
Take care of the affairs of auditors and run things on campus